Frequently Asked Questions at College Copy Shop

Thank you for visiting College Copy Shop on the web. If you are looking for an estimate please use our estimate request form. Below are some FAQ’s, if there are questions that we have not answered, please ask us using our email or contact us by calling Downtown (780.423.1458) or Southside (780.438.2472).

Your College Copy Shop Team is eager to serve you.

Document Setup

Our Graphics design is done through our downtown location. Please contact Sarah at 780-432-1458 or downtown@collegecopyshop.com. You can discuss your design needs and depending on the file size of any images you can email, upload to our website, or send them using another file transfer services. When in doubt, call. We’d love to help.

Category: Document Setup
Paper type Document Size With Bleed Size Common Uses
Letter 8.5″x11″ 8.75″x11.25″ Standard documents, brochures, handouts
Legal 8.5″x14″ 8.75″x14.25″ Brochures, Posters
Ledger/Tabloid 11″x17″ 11.25″x17.25″ Posters
Oversized Ledger/Tabloid 12″x18″ 12.25″x18.25″ Posters

When creating a custom sized document, please note standard sizes to minimize paper waste.

Category: Document Setup

Colour Mode is the values used to create the colours you see. Computer monitors display colors in light values or RGB (Red, Green & Blue) colour mode. Printers print in ink values or CMYK (Cyan, Magenta, Yellow & Black) colour mode.

Most frequently, documents will be defaulted to set up using RGB color space. When creating a layout for print, your color mode should always be set to CMYK. If a file is sent to a printer in RGB mode, the colour will be converted by the print driver giving a less predictable colour appearance.

Keep in mind that all monitors are calibrated differently and depending on your monitor the final print will not reproduce as it appears on your screen. If your job is colour critical please request a physical proof.

Any PMS or specialty mix ink colours will be converted to CMYK unless specified for offset printing.

Converting your document to CMYK:

Adobe Photoshop: Image menu / Mode / CMYK Colour.

Adobe Illustrator: File menu / Document Color Mode / CMYK Colour.

Category: Document Setup

Bleeds are the portion of your document that extend past the borders of your page. The purpose of bleeding your document is to ensure background color and images print to the edge of your paper without leaving an unprinted sliver on the edge when cut to size.

Bleed Area: The bleed area should extend 0.125″ on each side past the finished document size.
Example: if you are making business cards (3.5″ x 2″) your bleed size should be 3.75″ x 2.25″. Note: Bleeds are only necessary if the color extends to the edge of your document.

Safe Text or Critical Image area is important to ensure that none of the text or critical images like logos will be cut off when being cut to size. Please setup your margins for a minimum of 0.25″.

Text Safe Area: The safe area is 0.25″ from the edge of your document.
Example: if you are printing a 8.5×11″ flyer your safe text area is 8×10.5″.


To ensure that we use the correct document dimensions please provide crop marks when supplying a document with bleed.


Category: Document Setup

Our Graphics design is done through our downtown location. Please contact Sarah at 780-432-1458 or downtown@collegecopyshop.com. You can discuss your design needs and depending on the file size of any images you can email, upload to our website, or send them using another file transfer services. When in doubt, call. We’d love to help.

Category: Document Setup

Microsoft Word is a page layout word processing program. Word can accomplish a lot of things and has a tonne of tools at the ready. Used to its full potential it is a powerful tool. Unfortunately it isn’t always the easiest program to work with in the printing world.

First, it won’t imbed your fonts. Each computer has different ones loaded and if the we don’t have your fonts it won’t look like you thought it would when it gets here. You can get around that by making a PDF from your word document and sending that. Keep in mind that a PDF won’t be easily altered if we notice any errors at the printing stage. Text only documents should scale well provided you haven’t used any text art.

Second, it will work with both vector and raster images but won’t let you know which they are once they’re embedded and may convert them to raster if you apply any edits to the image. This may be a problem if we’re scaling your file to a larger format. You can get around this by creating your file at the finished size you’re looking to print at.

Third, it works in an RGB colour space and printing is done in a CMYK colour space. Not only will all the information you create in word will be in RGB but it may also be converting your images to an RGB colour space. This conversion compounded by converting to CMYK for printing may create colours you weren’t expecting. You should colour proof your document on our machines, especially if you are colour critical as there is no way around this with word.

All in all Microsoft Word is great for what it is intended for: page layout and word processing. For graphics heavy items such as brochures or poster there are other programs better suited but if Word is what you’ve got, go for it, we’ll make it work. For critical images like your company logo or other trademarked items you should use a graphics program that will give you more file format options, higher control of colour and a greater ability to control the quality of your image. If you don’t have access to graphics programs and you created your logo in word it will work in some formats but not all, in the long run it’s worth the cost to have it rebuilt in a vector format by a professional.

Category: Document Setup

There are two major graphic structures, vector and raster.

Vector format is an image that is created using a mathematical equation. This equation will include instructions for all the lines, curves and points in an image. Vector graphics can be scaled to any size without loss of quality because the image is simply redrawn at a different scale. Most fonts, line drawings and logos are created originally in vector format. The most common programs for vector drawing are Adobe Illustrator and Corel Draw.

Raster format is an image that is created using pixels or dots. The resolution will determine how many dots are used. The more dots, the more detail and higher quality. When you scale a raster image, you increase or decrease the size of those dots rather than adding more dots. When scaling to large you will begin to see those dots and a loss of quality will appear. Most photographs and fine art images are raster format. The most common programs for raster drawing are Adobe Photoshop and Photoshop Elements.

Category: Document Setup

When working with text, it is important to remember that not all computers will have the font you are using installed. To avoid font substitution errors, you can do two things:

1. Convert your font to outlines or curves.

  • Photoshop: Layer menu / Flatten image.
  • Illustrator & InDesign: Select all / Type menu / Create outlines.
  • Corel Draw: Select all / Arrange menu / Convert to curves.

This will convert all text in your document to an image and prevent the font from displaying incorrectly. Note: Once type has been converted to outlines, the text is no longer editable.

2. Include your font with your file submission

If working in a program that does not allow you to create outlines, you can include the font file with your submission. This allows us to install the font on our end and keeps the text editable.

  • Finding a font on your PC
    Right click on your start menu and select “Explore.” Then open the Local Drive (C) folder. Select the “Windows” folder, and then “Fonts.”
  • Finding a font on your MAC
    Open the Finder and select the Hard Drive folder. Select the “Library” folder, and then “Fonts.”
Category: Document Setup

For best results, files should be saved as eps, tiff, pdf or high resolution jpg. Files in other formats such as giff are usually at a lower resolution for faster web access and may not print well. Images should be saved at 300 dpi (dots per inch) at 100% size.

Category: Document Setup
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